{"id":16147,"date":"2022-11-22T14:06:48","date_gmt":"2022-11-22T14:06:48","guid":{"rendered":"https:\/\/www.securecloudaas.com\/?p=16147"},"modified":"2024-01-08T17:42:36","modified_gmt":"2024-01-08T17:42:36","slug":"make-the-most-of-microsoft-sharepoint-with-these-8-tips","status":"publish","type":"post","link":"https:\/\/www.securecloudaas.com\/make-the-most-of-microsoft-sharepoint-with-these-8-tips\/","title":{"rendered":"Make The Most of Microsoft SharePoint With These 8 Tips<\/strong>"},"content":{"rendered":"\n

Microsoft SharePoint is one of the leading tools worldwide<\/a> for internal communications.\u00a0<\/p>\n\n\n\n

With solid Microsoft 365, Teams, and Azure integrations, Microsoft knows that collaboration is key. <\/p>\n\n\n\n

SharePoint is an incredibly powerful tool for handling internal communications. The platform is packed to the brim with features, and it can be easy to miss some of the essential tricks and tools that Microsoft has incorporated into the platform.<\/p>\n\n\n\n

We believe that everyone should be able to use Sharepoint to its fullest potential, so that\u2019s why in this article, we\u2019re going to go over our top Microsoft Sharepoint tips.<\/p>\n\n\n\n

What is Microsoft SharePoint Online?<\/h2>\n\n\n\n

Microsoft Sharepoint Online is Microsoft\u2019s cloud-based productivity platform that allows businesses to host beautiful, interactive intranets. This platform facilitates internal file sharing and documenting, and allows you to provide a useful knowledge base for your organisation.<\/p>\n\n\n\n

Over the past two decades, Microsoft SharePoint has become a productivity leviathan, with nearly 80% of today\u2019s Fortune 500 companies<\/a> integrating it into their business processes.\u00a0<\/p>\n\n\n\n

One reason why it\u2019s so popular is due to its sheer flexibility. It allows businesses to create communication and collaboration tools however they want \u2014  whether that be through automation, website development, or just solid file sharing.<\/p>\n\n\n\n

In addition to this, Sharepoint is also a part of the Microsoft ecosystem. This means that it works perfectly with other Microsoft products such as 365 and Teams and only works to enhance your organisation\u2019s collaborative power<\/p>\n\n\n\n

Our Top 8 SharePoint Tips<\/h2>\n\n\n\n

Add Your Branding to SharePoint<\/h3>\n\n\n\n

An organisation\u2019s branding is its identity. Without solid branding, companies struggle to maintain a unique identity and stay a cut above the competition in the memory of those who interact with their brand.<\/p>\n\n\n\n

Microsoft Sharepoint allows you to add your branding to your Sharepoint, which can be a great way to enhance employee satisfaction and improve the cohesion of your intranet.<\/p>\n\n\n

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To do so, simply head to \u2018Settings\u2019 > \u2018Organisation Profile\u2019 > \u2018Manage custom themes for your organisation\u2019<\/strong>. Here, you can add your brand\u2019s logo and customise your theme to fit your brand.<\/p>\n\n\n\n

Enable Version Control<\/h3>\n\n\n\n

Sometimes, being able to go through the history of a document can be incredibly helpful and important. <\/p>\n\n\n\n

However, if you want to be able to see past versions of work in your organisation, you\u2019ll have to manually enable the feature.<\/p>\n\n\n

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To do so, go to \u2018Settings\u2019 > \u2018Library Settings\u2019  > \u2018Versioning Settings\u2019<\/strong> and ensure that \u2018No Versioning\u2019<\/strong> is not<\/strong> selected. <\/p>\n\n\n\n

There\u2019s a multitude of settings available on the page, such as visibility options and being able to limit the number of versions. <\/p>\n\n\n\n

Automate Tasks with Power Automate<\/h3>\n\n\n\n

Microsoft\u2019s Power Automate is a standout automation tool, being able to create new workflows throughout the Microsoft ecosystem \u2014 including Sharepoint.<\/p>\n\n\n\n

Automation can increase workflow and productivity significantly, and save a lot of time for your team, having saved over 26,000 hours for companies worldwide last year.<\/a> Being able to integrate automation into your workflow will have many benefits, and SharePoint allows you to do this with ease.<\/p>\n\n\n\n

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To be able to use Power Automate in Sharepoint to automate tasks and approvals, simply click the Automate<\/strong> menu on your command bar, then click Power Automate<\/strong>. This will give you a number of options. Click Create a Flow<\/strong> to get started.<\/p>\n\n\n\n

Set Up Alerts<\/h3>\n\n\n\n

Alerts are a great way to be able to be notified whenever a document changes within your Sharepoint.<\/p>\n\n\n\n

To set up alerts:<\/p>\n\n\n\n